Accounting with Payroll Software: A Complete Solution for Businesses

In today’s competitive business landscape, several reasons govern the need for accounting software. Number one is the business data, which is increasing at an exponential rate. Second is the accounting market in India, which stood at $15.9 billion worth of revenue in 2023.

As these numbers are huge and are expected to grow in the future, the question arises: do you have to worry about anything? Well, yes, if you are not investing in accounting software, your competitors might crush you soon.

Accounting software is an exceptional way to keep all your expenses managed in one place. Moreover, with the rise of technologies like AI, IoT, automation, and data analytics, it can do a lot more, such as payroll management. Let’s read ahead in this blog and learn about managing accounting with payroll software.

Overview of the Accounting Landscape in India

The accounting landscape in India has witnessed several promising changes in the last few years. Here are some of the key pointers!

• There has been a significant rise in the number of accounting professionals in the country. Thanks to the economic growth of the country, the number of law firms in India is 100,000, while there are 400,000 chartered accountants.
• Further, the demand for technology-backed accounting solutions has risen. As per stats, the preference for cloud accounting software is expressed by 67% of the accountants.
• The Indian accounting standards are aligning with the International Financial Reporting Standards (IFRS). This has enhanced the credibility of Indian businesses and attracted foreign clients.
• Apart from this, the futuristic trends in the accounting market are witnessing the use of modern technologies, such as data analytics and blockchain technology.

Key Players of The Accounting Market

Well, the market of accounting software in India was worth $12.35 billion in 2023. Furthermore, this is expected to grow at a CAGR of 8.5% by the year 2030. Hence, the need for businesses to invest in accounting with payroll software is critical.

It is understandable that one might get confused, given the number of choices. Right now, there are several accounting software that are ideal in terms of all kinds of accounting features. Here are some of the top players in the market!

1. Mocha Accounting

The number one on the list of accounting with payroll software is Mocha accounting. It is a customizable software that enables accountants to elevate their accounting procedures with cutting-edge features.

The best thing about Mocha accounting software is its features to cost factor. While offering top-notch features, it is pretty affordable and comes with a free demo. This makes it ideal for all businesses, especially small and medium-sized businesses. Check out its innovative features!

Features	Description
Invoice Management	Personalize the invoices to reflect your brand. Apply tax rates with automated GST compliance. Get automated reminders for payments
Inventory and stock management	Get insights about the popularity and performance of individual products. Automated restocking reminders. Real-time tracking to identify damaged and lost items.
Reporting	Seamless tracking of bank accounts, payables, expenses, etc. Real-time information for informed decision-making. Seamless file sharing via secure links.
Bank reconciliation	Automated recording and categorizing of banking transactions. Top-notch security with bank accounts, including encryption and data backup. Keep your books synced with the bank via the reconciliation feature.

2. Tally

When it comes down to more reliable and flexible accounting with payroll software, Tally is one of the best picks. Being in the Indian market for over a decade now, Tally maintains a perfect balance between its utility and user needs.

Packed with ingenious ERP features, Tally helps you get more done within the same software. Here are some of its competitive features!

Features	Description
Top-end security	Tally Vault password encryption ensures authorized data access. User-level access control based on defined conditions. Periodic data backup in case of data loss or system failure.
Budgets and controls	Set budgets for businesses and departments in different locations and track them efficiently. Set credit limits for different parties and track if they go out of limit or not.
GST compliance	Easy GST return filing via complete support for GSTR-1, 2, and 3B. Handle reverse charge GST scenarios, advances, and other GST transactions. Tally allows business owners to send reports of missing and mismatched GSTs.
Inventory management	Get real-time stock status by creating stock categories and stock groups for different locations. Access stock summary reports for tracking stock across multiple godowns.

3. Zoho Books

If we have to shortlist one of the best cloud-based accounting with payroll software, Zoho Books is the optimal pick. Zoho Books is a part of a software suite that provides a plethora of accounting features.

From GST filing and e-invoicing to reconciling bank statements and managing projects, you can handle all of it from anywhere from your handy device. Here is a comprehensive overview of the software.

Features	Description
Tax compliance	Automatic application of relevant GST tax rates and treatments to all your transactions. Easily file your GST returns from the inside of Zoho Books. Seamlessly send GST-compliant invoices to other businesses.
Payroll control	Get powerful payroll and accounting features in one place. One comprehensive platform for handling employee pay runs and tax compliance.
Workflow automation	Reduce burden by automating repetitive tasks, such as recurring bills, invoices, etc. Set payment reminders and auto-charge cards for efficient payment collection. Trigger specific tasks and workflows to establish visibility and efficiency.
Collaboration features	Talk to your clients via the chat feature of the tool. Remind about payments and establish an understanding of the tasks.

4. Intuit Quickbooks

There are tools that have unique features, but none of them have automation features like Intuit Quickbooks. Intuit QuickBooks facilitates faster business accounting by automating tasks like bookkeeping, sales tax management, budgeting, inventory tracking, etc.

Here are some of the key features of Intuit Quickbooks accounting with payroll software!

Features	Description
Inventory management	Keep precise track of the inventory in real-time throughout the day. Get automatic reminders in case the inventory falls beyond a certain limit. Easily import all your Excel file info. Into the software so you are ready on the go.
Tax management	With QuickBooks, you don’t have to worry about tax calculations. It does that automatically for you. Easily review your tax summary via generated reports while reconciling your books. Access real-time data to understand how much you owe.
Mobile App	Keep a tab on every business activity from your handy device. Add your expenses to your books by just clicking a picture from your phone. Get access to expenses, profits, and other aspects from the mobile dashboard.
Security features	Protect your data with password-protected login, encryption, and firewall protection features. Continuous and automated service performance management and data breach scanning. Automatic off-site data backup to ensure zero data loss.

5. Freshbooks

Say hello to organized books with the Freshbooks accounting with payroll software. Freshbooks is one of those software that is best for small businesses that provides process efficiency and proves compliance.

Furthermore, Freshbooks has a decent price-to-utility ratio. Here is more about the tool!

Features	Description
Reconciliation features	Automated bank reconciliation ensures process efficiency and saves time. Approve and import transactions directly from the bank account. Get summarized reports for better data insights.
Payables	Seamless organization of bills to know where you stand with your vendors. Upload all the payables information to your accounts by clicking pictures of the bills. Learn about upcoming bills, outstanding bills, and paid taxes via detailed reports.
Metrics analysis	Keep a tab on your business health with the help of key metrics analysis. You can analyze aspects such as profit and loss, sales tax summary, payment collected, general ledger, etc.
Payroll management	Automatic payroll tax deductions for a stress-free payment process. Automated report generation about payrolls along with automatic payroll tax filing and payments, direct deposit, etc. Get a 360-degree view of your expenses, payrolls, and billings in one place.

Factors to Consider When Choosing Accounting Software

Well, these are not the only accounting with payroll software; there are many more. With some many choices, it becomes tough to pick one. So, here are some of the key factors that you need to consider when opting for accounting software.

1. Security

In my opinion, security should be the primary factor to consider. As your accounting software deals with a lot of financial data for your business, it needs to have the best security features.

In an accounting with payroll software, you have to check for security features, including data encryption, data backup, multi-factor authentication, single sign-in, firewall, etc. Having accounting software with these features ensures optimum data security.

2. Scalability

It is pretty obvious that your accounting needs will increase in the future. Hence, when you are going for software, carefully check how easily it is to scale as per your business requirements. For example, the number of users it can adjust and the volume of transactions.

3. Compatibility

There are several tools that a business uses, such as CRM, ERP, tax software, etc. Therefore, when choosing accounting software, go for the one that has the facility to pair with other tools. Your new accounting software should allow integration with other tools.

This not only makes data sharing easier but also boosts overall productivity.

4. Features

There are some features that are required in accounting software. Without them, the utility of software is nothing more than a calculator. Make sure that whatever software you choose, you have at least these features in it!

• Inventory management
• Tax compliance
• Bank reconciliations
• Workflow automation
• Automated alerts
• Smooth learning curve

5. Customer support

After-sales service is the factor that makes the brand more demanding and keeps the user loyal. Go for an accounting with payroll software that has top-notch customer service. Verify this by checking their availability, turnaround time, time zone differences, online reviews, etc.

6. Cost

One of the critical factors to shortlist the best accounting software is the cost. Based on the number and quality of features, the price of all software is competitive. However, you need to decide based on your business type and needs.

As per a quick analysis, Mocha accounting software is the best for all types of businesses. It is available as a free demo initially, post that it can be bought at an affordable price while offering all the top-notch features.

Conclusion

Dealing with overwhelming business data can be tough. But, with an accounting with payroll software by your side, it can be a cakewalk. Now, we know it can be a tough choice to make, but based on the overall analysis, Mocha Accounting is the worthy choice for you.

Imagine dealing with refined data, timely alerts to stock your inventory, and automatic bank data reconciliation. Mocha can help you achieve all of it in no time. So, what are you waiting for? Go and check out the tool in action in the free demo.